MKMkatabaHQ
Soma kwa Kiswahili Start now
“Mali bila daftari hupotea bila habari.”

Learn your daftari

Short answers to everyday questions — then tap Do it now to continue inside MKHQ.

HQ or the full website?One number · One account · One ledger · Add HQ to your Home Screen▾
📱HQ — on your phoneDaily work
  • 💬Type what you know — a conversation, not forms
  • ⚡Tenant, payment, notice — right now
  • 👆Fingerprint after first setup — no more OTP
  • 📶Works even on a weak connection
🖥️Full websiteThe big work
  • 📊Lease tables, reports, and analysis
  • 👥Team, business details, settings
  • ✅Everything in HQ is here — and much more
  • ✉️Signs in with OTP each time
Not sure where to start? Go the HQ way. One registration, same user, same role — and everything you see in HQ is on the website too.

📲 Add HQ to your Home Screen

iPhone: open mkatabahq.com/hq in Safari → Share button → "Add to Home Screen".
Android: Chrome → ⋮ menu → "Add to Home screen". HQ now opens like an app.

👆 Turn on fingerprint (passkey)

After your first sign-in: Account → "Enable passkey". From then on you open with fingerprint or face — no more waiting for OTP on your phone.

PaymentsHQ & Web How does a deposit sit in the books? A deposit is recorded at lease creation but not applied to invoices until you say so. It's money held — not rent paid. Read answer → HQ — on your phoneHQ · Phone The app is stuck or not showing fresh data — what do I do? Pull the screen down to refresh, or use "Refresh" in your business menu. On a weak connection, your last saved records show first. Read answer → TenantsWeb What is the lease board telling me — Overdue, Expiring soon, Vacant? Three signals, not three statuses. Overdue — an active lease with a balance. Expiring soon — an active lease ending within 60 days. Vacant — a unit with no active lease. They change by themselves as the ledger changes. Read answer → TenantsHQ · Phone Why does a unit show vacant when a tenant is there? A unit reads "vacant" when its lease has ended in the ledger — even if someone still lives there. Renew the lease and it returns to occupied. Read answer → Getting startedWeb I opened the app — why does it say "Continue as"? MKHQ remembers you — it just needs you to prove it's you (OTP). Nothing is lost; your records are safe. Tap your name and continue. Read answer → TenantsHQ & Web How does the PangoXray ledger work — in one picture? One chain: a unit is rented through a LEASE; the lease produces an invoice every cycle (month, six months, year); payments land on invoices; and every signal (owed, expiring, vacant) is computed from there. Hold this chain and everything else explains itself. Read answer → Shop (ShopXray)Web What's a drop-off versus a regular visit? A regular visit — customer present, service done, they pay. A drop-off — they leave something (clothes, phone, shoes) and return later, so their name and number matter. Read answer → Shop (ShopXray)Web How does the shop ledger work — in one picture? One chain: the day opens; each customer gets their own VISIT; services and products enter as priced line items; payment closes the visit; and at day's end, counted money is reconciled against the ledger. The visit is the center — everything revolves around it. Read answer → Full websiteWeb How does the full website differ from HQ? HQ (phone) is for daily work — fast, conversational. The full website is for the big work — lease tables, reports, team, business settings. Same records — two doors, one ledger. Read answer → HQ — on your phoneHQ · Phone What is HQ — and how do starters work? HQ is your ledger on the phone — a conversation, not forms. Starters are buttons that declare what you want ("New tenant", "Record payment") — then you type in your own words. Read answer → Shop (ShopXray)HQ · Phone What is Kazi in HQ — when does a shop use the phone vs the website? Kazi is your shop in your pocket — how today stands, and receipts at hand. The counter runs on the website (parallel visits, closing the day); the phone is for watching and delivering: you see today from anywhere, and "Tuma risiti" sends the customer a complete receipt on WhatsApp — one tap. Read answer → HQ — on your phoneHQ · Phone When I tap my business name, what's in that menu? Everything account-shaped in one place: you (name, email, business sides), your businesses (switch between them, edit details via the pencil), your MKHQ bill, Learn, and log out. More than one business? All here — tap one to move into it. Read answer → TenantsHQ & Web How do I get a rental agreement ready to share? Every agreement MKHQ prepares carries a "Share WhatsApp" button — a complete, one-page, readable document. No download or print required. Read answer → TenantsHQ & Web What does a rental agreement contain? The agreement is built from your records — you never write it twice. Inside: the two parties (you and the tenant), the unit, start and end dates, the rent and its cycle, the deposit, and the terms. Read answer → Getting startedHQ & Web How do I start — account and my first business? Your phone number is your account — no password to memorize. Verify with OTP, name your business, and your ledger is ready. Read answer → PaymentsHQ & Web I received rent — where do I record it? On the unit or tenant, use "Record payment". The payment lands on the actual invoice — so the remaining balance is always accurate. Read answer → PaymentsHQ & Web Where do payment methods go — so a tenant knows how to pay? In your business profile — not on each lease. You set your methods once (e.g. Lipa Namba, bank account), and they travel with your documents: the tenant knows where to pay without asking. Read answer → TenantsHQ · Phone How do I send a tenant a renewal notice? Just say it — "Send Juma a notice to renew his lease." MKHQ uses the records it has; you review and share on WhatsApp. Read answer → TenantsHQ · Phone A new tenant moved in — where do I start? You don't need to know which form. Just type what you know into HQ — name, unit, what they paid, when they move in — and MKHQ prepares the agreement. Read answer → TenantsHQ & Web Who is PangoXray for — and what exactly does it manage? PangoXray is the landlord's ledger — units, tenants, agreements, and rent. Its center is the LEASE: every unit, payment, and notice revolves around the active agreement. Read answer → HQ — on your phoneHQ · Phone What does Portfolio in HQ show me? All your units at a glance — occupied, vacant, owed, and what vacancies cost you per month. The dark card on top is the whole-business total. Read answer → Shop (ShopXray)HQ & Web Who is ShopXray for — isn't it just a POS for writing sales? It starts that way — a visit feels like a quick sales note. Until you see why it isn't a POS: services consume shop materials invisible at checkout (hair uses product, the sewing machine uses thread), prices align themselves from your catalog, and several customers are served IN PARALLEL — each with their own open visit. Read answer → Shop (ShopXray)Web What do opening and closing the day mean? A day is a page of the ledger. Opening it in the morning starts a fresh page; closing it in the evening concludes it — you count the cash and mobile money you hold, and the ledger tells you whether they match the sales. A difference shows TODAY, not at month's end. Read answer → HQ — on your phoneHQ · Phone What's on the HQ screen — everything visible? Just four things. Top: your business name (tap — your menu), a book (Learn), and SW/EN (switch language). Middle: your conversation — the ledger itself. Bottom: a + that summons the starters. Nothing more — everything else arrives in the conversation. Read answer → Getting startedWeb How do I add a team member? You invite them by phone number and assign a role — what they see and do depends on that role. You remain the owner. Read answer → Shop (ShopXray)Web Why shouldn’t I use a name like "Walkin"? A visit can have no customer — that's fine. But if you attach a name, make it a real person. Receipts, WhatsApp, and balances identify people — not "Walkin 3". Read answer →